Chief Organizers: None

Responsibility: collect sponsorship and track the status of sponsor commitments and status, make sure the sponsors get their benefits

Tasks before the event

1. Create a Sponsor Package
2. Generate list of potential sponsors (may overlap with list of software companies in “Marketing” section)
3. Contact sponsors and send interested parties the Sponsor Package
4. Gather cash – only accept cash donations if they don't need a receipt (this will usually mean small cash donations, maybe $30 or $50)
5. Arrange for the specific items purchased, e.g. T-shirts, supplies, to be billed directly to the sponsor
6. Gather schwag (free giveaways from sponsors, usually branded, such as pens, caps)
7. Get sponsors logos
8. Create banners

Tasks after the event

1. Contact each sponsor by email and thank them

Tips from other BarCamps

1. See Sponsoring for more guidelines, best practices, case studies from around the world.
2. Information from OrganizeALocalBarCamp:
   • “Chris Messina pointed out that cash donations for the original BarCamp were limited to $200, and went into a ~PayPal account. He also suggested that donations of stuff, rather than cash, were easier to deal with. DavidCrow and JayGoldman have been working with a cash donation limit of $250 for the Toronto BarCamps, also to a PayPal account. ”
3. John Berns who organized 3 BarCamps in Thailand recommended:
4. Have sponsors sponsor only certain things (venue, catering, T-shirts, etc.) and send them the bill
5. Accept small money donations ($30-$50) in cash and only if the sponsors do not need a receipt
6. Any larger money donations should not be accepted because they require receipts and it becomes a bookkeeping nightmare